Email Professional Signature Footer Template

Standardize your company's communications with this clean and professional email signature template.

This template provides a clear, well-organized layout for employee email signatures. It includes space for a company logo, employee details, contact information, and a legal disclaimer, ensuring brand consistency in every email.

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About this Professional Signature Template

A consistent email signature is an important part of corporate branding. This template creates a professional sign-off that can be easily adapted for every employee in your organization. The design uses a two-column layout to neatly separate your company's logo from the employee's personal information. It also includes a section for a standard legal disclaimer. As with all professional email templates, it is built with table-based layouts and inlined CSS for maximum compatibility.

Features

Brand-Consistent Design: A clean layout featuring your company logo.
Clear Information Hierarchy: Separates brand identity from individual contact details.
Legal Disclaimer Area: Includes a dedicated space for confidentiality notices or other required legal text.
Maximum Compatibility: Built with email-safe tables and inlined CSS to ensure it renders correctly in all major email clients.
Easy to Deploy: Simple HTML structure that can be easily populated with employee-specific data.

Ideal Use Cases

Standardizing signatures for all employees in a company.
Day-to-day business and client communications.
Sales, support, and administrative emails.

Code Breakdown

The signature is built inside a main table. The core layout is a two-column row that places the logo in the left td and the employee details in the right td. A vertical separator is created using a right border on the logo's table cell. Below this, a full-width row contains the legal disclaimer, styled with a smaller font size to be less prominent. All CSS is inlined for reliable rendering.

Code

Here's the full code for the footer template:

<table border="0" cellpadding="0" cellspacing="0" width="100%" role="presentation" style="background-color:#ffffff;">
    <tr>
        <td style="padding:20px;">
            
            <table border="0" cellpadding="0" cellspacing="0" width="560" role="presentation" style="width:560px; max-width:560px;">
                
                <tr>
                    <td style="padding-bottom:20px;">
                        <table border="0" cellpadding="0" cellspacing="0" width="100%" role="presentation">
                            <tr>
                                
                                <td width="100" valign="top" style="width:100px; padding-right:20px; border-right:1px solid #e0e0e0;">
                                    <a href="https://example.com" target="_blank">
                                        <img src="https://placehold.co/80x80/cccccc/333333?text=LOGO" width="80" alt="Company Logo" style="width:80px; max-width:80px; display:block; border:0;">
                                    </a>
                                </td>
                                
                                <td valign="top" style="padding-left:20px;">
                                    <p style="margin:0 0 5px 0; font-family: Arial, sans-serif; font-size:16px; line-height:22px; color:#1a1a1a; font-weight:bold;">
                                        Sal Monella
                                    </p>
                                    <p style="margin:0 0 10px 0; font-family: Arial, sans-serif; font-size:14px; line-height:20px; color:#555555;">
                                        Senior Sales Executive
                                    </p>
                                    <p style="margin:0 0 5px 0; font-family: Arial, sans-serif; font-size:14px; line-height:20px; color:#555555;">
                                        <strong>P:</strong> <a href="tel:1-555-123-4567" style="color:#555555; text-decoration:none;">(555) 123-4567</a>
                                    </p>
                                     <p style="margin:0 0 5px 0; font-family: Arial, sans-serif; font-size:14px; line-height:20px; color:#555555;">
                                        <strong>E:</strong> <a href="mailto:s.monella@example.com" style="color:#555555; text-decoration:none;">s.monella@example.com</a>
                                    </p>
                                    <p style="margin:0; font-family: Arial, sans-serif; font-size:14px; line-height:20px; color:#555555;">
                                        <strong>W:</strong> <a href="https://example.com" target="_blank" style="color:#007bff; text-decoration:none;">www.example.com</a>
                                    </p>
                                </td>
                            </tr>
                        </table>
                    </td>
                </tr>
                
                <tr>
                    <td style="padding-top:20px; border-top:1px solid #e0e0e0;">
                         <p style="margin:0; font-family: Arial, sans-serif; font-size:11px; line-height:16px; color:#777777;">
                            CONFIDENTIALITY NOTICE: This email and any attachments are for the exclusive and confidential use of the intended recipient. If you are not the intended recipient, please do not read, distribute, or take any action in reliance on this message. If you have received this in error, please notify us immediately by return email and promptly delete this message and its attachments from your system.
                        </p>
                    </td>
                </tr>
            </table>
        </td>
    </tr>
</table>

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